Full Paper, Innovative Experience and Poster Submission Guidelines

This webpage includes guidelines for the format of the final submission of papers and documents for the CMC2022 Proceedings and guidelines for the preparation of posters. Click on these links to go to the relevant section.

Initial Document Submission Guidelines

Special issue of selected papers in Knowledge Management & E-Learning Journal

Formatting Guidelines

Poster Preparation Guidelines

Initial Document Submission Guidelines


CMC2022 accepts submissions in the following categories:

  • Full Paper with Oral Presentation

  • Full Paper (without Oral Presentation)

  • Innovative Experience

  • Innovative Experience (without Oral Presentation)

  • Poster with Paper

  • Poster without Paper

  • Poster without Presentation (short paper)

Please observe that this conference is about concept mapping, so papers not about concept mapping will be rejected.

All papers should be presented in English or Spanish (however, please note there will not be simultaneous translation during the presentations). The Proceedings of the Conference will be published as a book; therefore, special attention needs to be paid to the paper formatting, particularly the camera-ready submission. A Microsoft Word template/sample paper is available as a guideline, which must be followed closely. Papers submitted in technically unsuitable form will not be published in the Proceedings. A selected number of papers will be published in a special issue of the Knowledge Management & E-Learning Journal.

  • Full Paper (with or without Oral Presentation): maximum length of 10 pages.

  • Poster Presentation with Paper  (with or without Presentation): maximum length of 4 pages.

  • Poster without Paper: 500-word abstract.

  • Presentation of Innovative Experience (with and without presentation): maximum length of 2 pages.

Two Stage Submission

The submission process consists of two stages.

  1. Initial Submission for Review: the submission is reviewed by the Program Committee, and the submission is either accepted or rejected (in some cases, the submission maybe be accepted in a different category than the one for which it was submitted). For the Initial Submission, there is the option of an Early Submission, which will provide the author with an earlier decision on accepting their submission. Please note that submissions to the "Full Paper", "Poster with Paper" and "Poster without Presentation" categories, a complete paper must be submitted for review. If you submit only an Abstract, it will be reviewed for the “Poster without Paper” category.

  2. Final Submission: camera-ready submission of the paper for inclusion in the Conference Proceedings. 

We’ve added an Early Submission date (April 30, 2022) for those authors who need to know early whether their paper has been accepted, usually to request financial support. The regular submission deadline is May 31, 2022. You can make your submission on any of the two dates.

Submission Dates:

Opens on April 1st

April 30, 2022: Early Submission Deadline (for authors who need an early notification)

May 15, 2022: Early Submission Acceptance Notification

May 31, 2022 (extended to July 11): Proposal Submission Deadline (regular submission deadline)

July 8, 2022: Initial Submission Acceptance Notification

July 11, 2022: Late Submission Deadline

July 18: Notification of Acceptance (Late Submissions)

July 31: Final Camera-ready Submissions

All submissions should be written in English or Spanish.


Special issue of selected papers in Knowledge Management & E-Learning

The ten best papers submitted will be published after the CMC2022 in Knowledge Management & E-Learning.

Formatting Guidelines

All paper submissions should follow the same formatting guidelines. For the initial submission, please don't include author names or affiliations -- these will be included in the camera-ready submission for the Proceedings. The difference between the submission categories is the number of pages:

  • Full paper: up to 10 pages

  • Poster with Paper: up to 4 pages

  • Innovative Experience: up to 2 pages

  • Poster without Paper: only title and 500-word maximum abstract

Please note that the complete paper must be submitted for review for Full Paper, Poster with Paper and Innovative Experience; a submission consisting only of an abstract will be evaluated as a Poster without Paper.

  • All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.

  • Figures should, to the extent possible, be included within the text, not as appendices at the end.

  • Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.

  • Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.

  • References should be placed at the end of the paper, as in the sample document and template available below.

  • The abstract should be in the same language as the rest of the paper.

  • If your paper is in English and English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)

  • The initial submission is through a Web page interface. Do not send papers through email. If you have technical difficulties with the submission, send an email to the contact address of the conference cmc2022: cmapconference@gmail.com.

  • Please observe that no author names or affiliations should be included within the initial submission document. These should be included in the final submission of the paper.

  • The document should be prepared as a Word (.doc) document following the template/sample paper available below. The document should be uploaded as a single Word document, not a zip file. PDFs are not accepted either.

Please use the following Word document and template as a guideline for your paper.  All papers, posters, and innovative experience submissions use the same format, the difference is in the length of the papers submitted. If you are submitting a Poster without Paper, just delete all the text after the Abstract. For an Innovative Experience, write a one-page description following the given format for the Title and authors. 

The following are a Word document and template that can be used as a guideline. See the Formatting Details section below if you don't want to use these Word documents and set up your own styles.

Click here to download a Sample paper as a Word document (.doc)

Click here to download a Sample paper as a Word template (.dot)

Formatting Details

In case you don't want to use the Word document or template as a base, use the following to set up your styles (the template's style name is in parenthesis):

Page size: Please note that the paper size is European Standard A4 size (approx 8.27 x 11.69 in). For Americans, this is narrower and longer than the Standard A4 size, 8.27x11.69 in (210x297 mm). In Word, go to the Page Setup menu, and under Paper Size, select A4 Size.

Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.

Page numbers: do NOT include page numbers; these will be added by the publisher.

Font: The Font throughout the document should be Times New Roman.

Font size: Except where indicated otherwise (e.g. Title), the point size should be 10.

Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after 20 pt.

Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after 12 pt. (authors are not included in this initial submission).

Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after 0 pt., Line Spacing: Single.

Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)

Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: subsection number <tab> header)

Level 3 Heading (Heading 3): left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: subsection number <tab> header)

Level 4 Heading: Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: subsection number <tab> header)

First Paragraph after Heading (Paragraph after Heading): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.

Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.

References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt.

Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after 6 pt.


Poster Preparation Guidelines


  • Posters should be at most A0 standard format (1.189m high x 0.841m wide; 46.8in high x 33.1in wide) and are to be displayed vertically

  • Adhesive tape will be provided; the author must bring everything else

  • Posters must be prepared in advance: supplies for this purpose will not be provided

  • One of the authors should be at the poster for information and discussion during the time allotted for that particular poster session unless its a Poster presentation

  • Each poster should have a heading giving the Title and author's name, and affiliation​


Authors of Posters (with or without Paper) should submit their poster in PDF version as an attachment to cmapconference@gmail.com by August 15, 2022. 


  • Posters allow you to show your work one-on-one with interested colleagues. You want to attract and hold the passer-by's attention, so spend time planning and preparing your poster.

  • Include concept maps that are part of your work in the poster — e.g., students' concept maps, expert concept maps, etc.

  • Make a mock-up of your display by typing and printing the size you intend to use. Mount it, back away about two meters and see what impression it makes. Is it easy to read from a distance of one meter?

  • The contents should be displayed in a logical sequence: e.g. Introduction, results, discussion and conclusions.

  • The material will have to be read by attendees from a distance of one meter or more. Therefore, large, bold lettering is advised. Be sure that concept maps and other illustrations are legible.

  • The effectiveness of a poster presentation will be enhanced by adding some colour. However, the presentation needs not be "arty". Ease of reading and good organization is more important than artistic flair.​