Full Paper, Innovative Experience and Poster Submission Guidelines

This webpage includes guidelines for the format of the final submission of papers and documents for the CMC2022 Proceedings and guidelines for the preparation of posters.  Note that the document should be ‘camera-ready’, meaning it should be formatted according to the guidelines so it can be added to the Proceedings and sent to the publisher.

Please note that the paper formatting has changed from previous CMCs in order to comply with requirements from Indexing organizations.  

Final Document Submission Guidelines

Special issue of selected papers in Knowledge Management & E-Learning Journal

Formatting Guidelines

Poster Preparation Guidelines

Final Document Submission Guidelines

 

CMC2022 accepts submissions in the following categories:

  • Full Paper with Oral Presentation

  • Full Paper (without Oral Presentation)

  • Innovative Experience

  • Innovative Experience (without Oral Presentation)

  • Poster with Paper

  • Poster without Paper

  • Poster without Presentation (short paper)

All papers should be presented in English or Spanish (however, please note there will not be simultaneous translation during the presentations). The Proceedings of the Conference will be published as a book; therefore, special attention needs to be paid to the paper formatting, particularly the camera-ready submission. A Microsoft Word template/sample paper is available as a guideline, which must be followed closely. Papers submitted in technically unsuitable form will not be published in the Proceedings. A selected number of papers will be published in a special issue of the Knowledge Management & E-Learning Journal.

  • Full Paper (with or without Oral Presentation): maximum length of 10 pages.

  • Poster Presentation with Paper  (with or without Presentation): maximum length of 4 pages.

  • Poster without Paper: 500-word abstract.

  • Presentation of Innovative Experience (with and without presentation): maximum length of 2 pages.

Submission Dates:

Opens on April 1st

April 30, 2022: Early Submission Deadline (for authors who need an early notification)

May 15, 2022: Early Submission Acceptance Notification

May 31, 2022 (extended to July 11): Proposal Submission Deadline (regular submission deadline)

July 8, 2022: Initial Submission Acceptance Notification

July 11, 2022: Late Submission Deadline

July 18: Notification of Acceptance (Late Submissions)

July 31: Final Camera-ready Submissions

 

Special issue of selected papers in Knowledge Management & E-Learning

The ten best papers submitted will be published after the CMC2022 in Knowledge Management & E-Learning.

Formatting Guidelines

All paper submissions should follow the same formatting guidelines.  The difference between the submission categories is the number of pages:

  • Full paper: up to 10 pages

  • Poster with Paper: up to 4 pages

  • Innovative Experience: up to 2 pages

  • Poster without Paper: only title and 500-word maximum abstract

 

Please follow the following guidelines:

  • If the paper is written in Spanish, the paper’s title must be followed by a translation of the title in English, in parenthesis.

  • The abstract should be in English, even if your paper is in Spanish (this is necessary to have the Proceedings indexed by academic indexing services). If the paper is written in Spanish, an optional summary in Spanish can follow the abstract in English.

  • The abstract needs to be followed by a list of keywords, which must be in English.

  • All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.

  • Figures should, to the extent possible, be included within the text, not as appendices at the end.

  • Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.

  • Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.

  • References should be placed at the end of the paper, as in the sample document and template available below, following the APA style.

  • If your paper is in English and English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)

  • The document should be prepared as a Word (.doc) document following the template/sample paper available below. The document should be uploaded as a single Word document, not a zip file. PDFs are not accepted either.

Please use the following Word document and template as a guideline for your paper.  All papers, posters, and innovative experience submissions use the same format, the difference is in the length of the papers submitted. If you are submitting a Poster without Paper, just delete all the text after the Abstract. For an Innovative Experience, write a one-page description following the given format for the Title and authors. 

The following are a Word document and template that can be used as a guideline. See the Formatting Details section below if you don't want to use these Word documents and set up your own styles.

Click here to download a Sample paper as a Word document (.doc)

Click here to download a Sample paper as a Word template (.dot)

Formatting Details

In case you don't want to use the Word document or template as a base, use the following to set up your styles (the template's style name is in parenthesis):

Page size: Please note that the paper size is European Standard A4 size (approx 8.27 x 11.69 in). For Americans, this is narrower and longer than the Standard A4 size, 8.27x11.69 in (210x297 mm). In Word, go to the Page Setup menu, and under Paper Size, select A4 Size.

Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.

Page numbers: do NOT include page numbers; these will be added by the publisher.

Font: The Font throughout the document should be Times New Roman.

Font size: Except where indicated otherwise (e.g. Title), the point size should be 10.

Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after 20 pt. If the paper is in Spanish, the title should be followed by a translation in English, in parenthesis.

Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after: 12 pt. Note that all authors should be in the same line, followed by email addresses and affiliations in the following lines.

Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after: 0 pt., Line Spacing: Single. The abstract must be in English. If the paper is in Spanish, the English abstract may optionally be followed by a version in Spanish.

Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)

Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: subsection number <tab> header)

Level 3 Heading (Heading 3): left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: subsection number <tab> header)

Level 4 Heading: Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: subsection number <tab> header)

First Paragraph after Heading (Paragraph after Heading): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.

Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.

References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt. Follow the APA style for citations.

Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after 6 pt.

 

Poster Preparation Guidelines

Guidelines

  • Posters should be at most A0 standard format (1.189m high x 0.841m wide; 46.8in high x 33.1in wide) and are to be displayed vertically

  • Adhesive tape will be provided; the author must bring everything else

  • Posters must be prepared in advance: supplies for this purpose will not be provided

  • One of the authors should be at the poster for information and discussion during the time allotted for that particular poster session unless its a Poster presentation

  • Each poster should have a heading giving the Title and author's name, and affiliation​

Posters

Authors of Posters (with or without Paper) should submit their poster in PDF version as an attachment to cmapconference@gmail.com by August 15, 2022. 

Suggestions 

  • Posters allow you to show your work one-on-one with interested colleagues. You want to attract and hold the passer-by's attention, so spend time planning and preparing your poster.

  • Include concept maps that are part of your work in the poster — e.g., students' concept maps, expert concept maps, etc.

  • Make a mock-up of your display by typing and printing the size you intend to use. Mount it, back away about two meters and see what impression it makes. Is it easy to read from a distance of one meter?

  • The contents should be displayed in a logical sequence: e.g. Introduction, results, discussion and conclusions.

  • The material will have to be read by attendees from a distance of one meter or more. Therefore, large, bold lettering is advised. Be sure that concept maps and other illustrations are legible.

  • The effectiveness of a poster presentation will be enhanced by adding some colour. However, the presentation needs not be "arty". Ease of reading and good organization is more important than artistic flair.​